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Memorandum of Association
Ammended Version of The Memorandum of Association
Amended Rules And Regulations of The Organization
Comparative analysis of the original objects versus amended objects
 
   Memorandum of Association
01. Name of the Society: Society for Social Services Madhya Bharat Chapter
02. Registered Office Address: The Registered office of the Society shall remain in Madhya Pradesh and presently situated at the following
  Address
 

G- 128, ETHIRAJ TOWERS
G.E. ROAD, BHILAI – 490023
DISTRICT – DURG
CHHATTISGARH
PHONE : 4030584
 
03. Objective of the Society:
The basic aim and object of the Society is the promote and assist in the uplifment of the poor, needy, back ward, under privileged, handicapped and the sick within fore going the community and shall include to this end, without prejudice to the a generality of the a following namely to:
 
  1. Undertake and assist in development programmes and projects for the poor, needy, back ward, under – privileged, handicapped and the social,  irrespective of caste, creed or sex by the society itself or in collaboration with others.
  2. Undertake and assist in programmes for the progressive development of the physically, socially, mentally and economically backward and handicapped.
  3. Mobilize resources of voluntary agencies and coordinate their efforts for advancing the development of the poor, needs, backward, under privileged and handicapped through social action and to serve as an Agency for assisting voluntary agencies in their efforts to respond to human need, and to further, co-operation among them.
  4. Initiate, conduct and assist family welfare and health and community development programmes.
  5. Initiate, administer and assist programmes for providing better nutrition to children and adults especially amongst the poorer and more backward sections of the community.
  6. To diffuse useful knowledge in agricultural practices and projects for improving food production among the farmers.
  7. Assist in resettlement and rehabilitation of the needy.
  8. Undertake and assist emergency relief work for victims of natural calamities and other disasters.
  9. To, do all thing which are incidental or conducive to the attainment of the objects of the society. All income of the society shall be utilized for the promotion of its aims and objects only.
  10. To establish, assist, support, and maintain free dispensaries, Mobile, hospitals, nursing homes and other institutions for the treatment and care of the people.
  11. To do perform and undertake such other charitable objects as may be considered to be of general public utility and benefit.
    Utilization of Funds:
  12. All the incomes, earnings, moveable and immovable properties of the society shall be solely utilized and applied towards the promotion of its aims and objects only as set forth in this Memorandum of Association and no portion there shall be paid or transferred directly or indirectly by way of dividends, bonus, profits or in any manner, what so ever , to the present or post members of the society or to any person or persons claiming through anyone or more or the present of the past members. No member of the society shall have any moveable and / or properties or the society or make any profit what so ever by virtue of this membership.
04. Managing committee

The names, address, occupations and designations of the present members of the Managing Committee to whom the management of the society is entrusted.
 
S. No. Name Father / Husband’s Complete Address Occupation
1 Mr. P.K. Roy
S/o, B.B. Roy		 H.No. 16, Street No – 2 Pragati Nagar, Bhilai Service
2 Dr. N. Satish Chandra
S/o, N.E. Rajulu		 G - 128 Ethiraj Towers, G.E. Road, Bhiali Consultancy
3 Mr. V.V.S. Muralidhar
S/o, V. Rama Rao		 EWS – 203, Vaishali Nagar, Bhiali Service
4 Mrs. N Satyaveni
D/o, Shankara Rao		 HIG – 4 Hudco Complex, Bhilai House wife
5 Mr. D.M. Rojender
S/o, M.R. Rojinder		 25/14, Nehru Nagar (W), Bhilai Business
6 Mr. N Sarath Babu
S/o, N.E. Rajulu		 HIG – 4 Amdi Nagar, Bhilai Business
7 Mr. K.G.K. Murthy
S/o, Venkatram Shastri		 MIG – II 452, Amdi Nagar, Bhiali Retired (Service)
 
05. Desirous Persons:

We the under signed are desirous of forming a society namely society for Social Services Madhya Bharat Chapter under Society Registration Act 1860 as applicable to the state of Madhya Pradesh society registration Act 1973 (1973 of 44) under act of 6 of sub act , 2 in pursuance of this Memorandum of Association of the society.
Desirous Persons:
S. No. Name Father / Husband’s Complete Address Occupation
1 Mr. P.K. Roy
S/o, B.B. Roy		 Service H.No. 16, Street No – 2 Pragati Nagar, Bhilai
2 Dr. N. Satish Chandra
S/o, N.E. Rajulu		 Consultancy G - 128 Ethiraj Towers, G.E. Road, Bhiali
3 Mr. V.V.S. Muralidhar
S/o, V. Rama Rao		 Service EWS – 203, Vaishali Nagar, Bhiali
4 Mrs. N Satyaveni
D/o, Shankara Rao		 House wife HIG – 4 Hudco Complex, Bhilai
5 Mr. D.M. Rojender
S/o, M.R. Rojinder		 Business 25/14, Nehru Nagar (W), Bhilai
6 Mr. N Sarath Babu
S/o, N.E. Rajulu		 Business HIT – 4 Amdi Nagar, Bhilai
7 Mr. R.G.K. Murthy
S/o, Venkatram Shastri		 Retired (Service) MIG – II 452, Andi Nagar, Bhiali
8 Dr. O.P. Gupta
S/o, Late sri R.R. Gupta		 Doctor Ram Nagar, supela, Bhiali
9 Dr. P.K. Aggarwal
S/o, Late Sri C.R.O. Aggarwal		 Doctor Plot- 3, Block 59, Mehru Nagar (E), Bhilai
 
Witness   :
Signature:
Name        : K.K.G. Patle
Address   : K.K. G. Patle
                    C/o, K.C. Varma
                    Five Mandir Road, Ramnagar, Supela, Bhilai
01. Name of the Society: Society for Social Services Madhya Bharat Chapter
02. Registered Office Address: The Registered office of the Society Shall remain in Madhya Pradesh and presently situated at the following
  G- 128, ETHIRAJ TOWERS
G.E. ROAD, BHILAI – 490023
DISTRICT – DURG
CHHATTISGARH
PHONE : 4030584
03. Area of operation : The complete state of Madhya Pradesh and specially Chattisgarh area
04. Object of the Society:

The basic aim and object of the Society is to promote and assist in the upliftment of the poor, needy, backward under privileged, handicapped and the sick within the community and shall include to this end, with out prejudice to the generality of the a foregoing the following namely to:
 
  1. Undertake and assist in development programmes and projects for the poor, needy, back ward, under – privileged, handicapped and the social irrespective of caste, creed or sex by the society itself or in collaboration with others.
  2. Undertake and assist in programmes for the progressive development of the physically socially, mentally and economically backward and handicapped.
  3. Mobilize resources of voluntary agencies and coordinate their efforts for advancing the development of the poor, needs, backward, under privileged and handicapped through social action and to serve as an Agency for assisting voluntary agencies in their efforts to respond to human need, and to further, co-operation among them.
  4. Initiate, conduct and assist family welfare and health and community development programmes.
  5. Initiate administer and assist programmes for providing better nutrition to children and adults especially amongst the poorer and more backward sections of the community.
  6. To diffuse useful knowledge in agricultural practices and projects for improving food production among the farmers.
  7. Assist in resettlement and rehabilitation of the needy.
  8. Undertake and assist emergency relief work for victims of natural calamities and other disasters.
  9. To, do all thing which are incidental or conducive to the attainment of the objects of the society. All income of the society shall be utilized for the promotion of its aims and objects only.
  10. To establish, assist, support, and maintain free dispensaries, Mobile, hospitals, nursing homes and other institutions for the treatment and care of the people.
  11. To do perform and undertake such other charitable objects as may be considered to be of general public utility and benefit.
    Utilization of Funds:
  12. All the incomes, earnings, moveable and immovable properties of the society shall be solely utilized and applied towards the promotion of its aims and objects only as set forth in this Memorandum of Association and no portion there shall be paid or transferred directly or indirectly by way of dividends bonus, profits or in any manner, what so ever ; to the present or post members of the society or to any person or persons claiming through anyone or more or the present of the past members No member of the society shall have any moveable and / or properties or the society or make any profit what so ever by virtue of this membership.
05. Member ship of the Society:

The membership of the society shall be open to any person or any association sympathizing with the aims and objectives of the society and working for the promotion of social welfare of the people.

Patrons Member:
Any person who pays Rs 10,000/- (Rupees ten Thousand Only) or more as lumpsum or in one year he / she will be the patron member of the society.

Life Member:
Any person who pays Rs 6000/- (Rupees Six Thousand only) or more can be the life member of the society. Any life member can become a patron member by paying Rs 4000/- (Rupees Four Thousand only) or more.

Ordinary Member:
Any Member who pays Rs 1000/- (Rupees One Thousand only) and whose written application is accepted by two third majority of the managing Committee shall be ordinary member.

Honorary Member:
Any person who may be eminent scholar, Scientist, a writer, poet, social worker or specialist in any line may be enrolled as Honorary Member by the Committee and shall have all rights and privileges of an ordinary member.

06. Written Consent and request for Membership:

Any person desirous of becoming a member has to submit a written application to the Managing Committee and the Managing committee has the discretion to accept or reject the application.
07. Qualifications for Memberships:

The persons desirous to be members of the society should fulfill the following conditions.
  1. He/ she should be above 18 years.
  2. He/ she should be a citizen of India.
  3. He/ she should abide by the rules and regulation of the society.
  4. He/ she should bear a good moral character.

08. Cessation of membership:

  1. He/ she if he dies.
  2. He/ she if he becomes of unsound mind
  3. He/ she if he does not pay the membership fees as prescribed under 5 clause of the memorandum.
  4. He/She if he submits the resignation and is accepted by the Managing Committee.
  5. He/ She becomes insolvent or is convicted of a Criminal offence involving moral turpitude and in case of associations on liquidation or Cancellation of the registration and the same will be informed to the member in writing.
09. The minutes book and register will be regularly maintained and shall include the following information.
  1. Names of each and every member, their address and occupation.
  2. The date of admission and the receipt member.
  3. The date of cancellation of membership.

10. General Meeting:

The general meting will include members as listed under clause 5. the general body meeting will be called as per the need but one meeting is mandatory or compulsory every year or once in a year. A notice of 15 days will be given to every member stating the time and place of the said meeting. The Quorum will be complete with 2/3 rd members. The first general body meeting will be called within 3 months of its formations. In this meeting the office bearers of the society will be elected and if this does not happen the registrar has the power to depute a person from the registrars office to conduct the same.

Managing Committee Meeting:
The Managing Committee shall meet every month at least 6 times in a year and 7 days of prior notice will be given to each member in writing. The Quorum will be complete with 51% members. If the Quorum is not complete the meeting shall stand adjourned for the same day, place and time in the next week on which date the members present shall from the Quorum.

Special Meeting:
If minimum 2/3 rd members give in writing for calling a general body meeting to discuss some issue, the general body will in form to the registrar within 14 days and a copy of the same will be sent to the registrar of societies. The registrar shall be empowered to ask for clarification if needed and issue instructions as deemed to be fit.

11. the role and responsibility of General Body:

The general body has the following powers, role and responsibility.
  1. To pass the annual report, progress, report of the previous year.
  2. To take account of the moveable and immoveable property.
  3. To appoint the auditors and fix his remuneration for the next year.
  4. To discuss any other issue with the permission of the chair.
  5. To pass the accounts and audited statement of accounts for the previous year ending on 31st March.
  6. To discuss the budget for the next year.

12. constitution of the Managing committee:

The members listed under clause 5 of the memorandum will be elected as office bearers on of the society for the managing committee trough election following secret ballet of system.

The Managing Committee shall consists of the following:
 
  1. President
  2. Vice President
  3. General Secretary
  4. j oint secretary
  5. Treasurer
  6. Two Members

13. Term of the Managing Committee:

The normal term for the Managing Committee will be 3 (three) years. In case any member ceases to exist the managing committee will continue its operations and the new committee will formed within 6 moths and will be passed in the General body.
14. Role and responsibility of the Managing Committee;
a
Receive share and distribute among the needy, gifts supplies including food. Medicines, clothing, equipment and material to assist other agencies, organization and / or bodies engaged in the receipt, storage, and / or distribution there of among the needy.
b
Assist Industrial and vocational training and production project such as crafts school, weaving carpets, cottage industry projects, handicrafts and the other means of self help.
c
Print and publish books, Pamphlets, leaflets, magazines and other materials to mobilize public consciousness of the needs of poor and the under privileged.
d
Do all other acts, deeds, matters and things necessary for or incidental to or in the altainment of the objects of the society or any of them including without prejudice to the generally of the fore going, the following:
  i.
To appoint, employ, train, equip, and / or pay any agents and rockers and other staff and personal.
  ii.
To accommodate the income of the society or any part there of for such period(s) and purpose(s) as the society may deem fit.
  iii.
To invest all or any of the money for the time being held by the society on such securities or without security and on such terms and conditions as the society shall consider suitable.
  iv.
To convert and or re-invest from time to time all money properties, securities, stocks, shares or other investments or any kind what so ever for the time being held by the society or into which the same or any part there of may be varied, converted, or reinvested and all accumulations there of.
    To Accept property to be held by the society
   
To invest the funds of the society.
   
To fid any amount for the corpus, provided the interest generation is utilized for meeting the object of the society.
   
To sell, exchange, mortgage, let, license or demise or otherwise deal with building, house and other properties what so ever vested in or held by the society.
  v.
To buy, purchase or otherwise how so ever acquire property of any kind, both movable and immovable, the corpus and or income of which is to be applies in on towards the objects of the society or any of them.
  vi. To recover rent or License fees or other charges in connection with any property vested in or held by the society or any of them;
  vii.
To promote subscribe to and / or secretaries of other agencies, organizations and bodies with objects similar to those of the society.
  viii.
To act as agents, treasurers and / or secretaries of other agencies, organizations and bodies with objects similar to those of the society.
  ix.
To appeal for and raise, from within and without India where ever possible funds, subscriptions, grants and loans whether secured or unsecured in such manner as the society may think fit.
  x.
The committee shall have the powers to raise loans, over drafts and advances from banks or any other source for the furtherance of all or any of the objects of the society and to mortgage society’s property.
  xi.
To pay out of the funds of the society all expenses of or incidental to theformation and management of the society.

Power and functions of office bearers:

15. president:

The governing body shall work under the supervision and control of the president who shall invariably preside over all the meeting of the governing body and of the general body

16. Vice President:

In the absence of president the vice president should act in his place.
17. General Secretary:

The general secretary shall be responsible for convening meeting, maintenance of minutes, correspondence, membership registered and all matters assigned to him by the governing body and the general secretary will have a special power for case of emergency, situation like flood, famine, cyclone, drought etc. The general secretary shall act and report his action to the next meeting of managing committee for approval.

Joint secretary:

In the absence of general secretary the joint secretary shall act in his place.

18. Treasurer:

The treasurer shall be responsible for collection of subscription maintenance of records and accounts of receipts and disbursement, Bank account, safe custody of the funds of the society and pay the bills and expenses after getting the approval of president, general Secretary and present monthly accounts before the Governing body. He will keep Rs. 500/- with him and the balance amount will have to be deposited in the bank.

19. Bank Account:

Bank account of the society shall be opened in a nationalized Bank and operated by any two office bearers from president / General Secretary and Treasurer / vice president. To meet the regular expenses the treasurer will keep Rs. 500/- only

20. Information to the Registrar:

As per the societies registration act, clause No 27, the society will submit the annual reports with in 14 days after his Annual General Body Meeting. The society will also submit the audited statement of account as per clause mo-28 of the societies act.
21. Amendment:

The General body shall have the power to alter, amend or abrogate memorandum and rules, frame new ones upon the votes of 2/3 rd majority of the members of the society.
22. Dissolution:

The society can be dissolved by the General Body with a majority of 3/5 th after the dissolution the movable and immovable property will be hended over / transferred to a agency with similar objects. This will be done as per rules and regulations of the societies.

23. Property:

The movable and immovable property will be in the name of the society. The Immovable property cannot be procured or disposed with out informing the registrar of societies.

24. Bank Account:

The society will operate its account in any nationalized bank / Post office and from time to time money will be deposited and with drawn for meeting the objects of the society

25. Meeting Called by Registrar:

As per the rules and regulations of the society if the yearly general body meeting is not held or for any of the reason the registrar of societies has the power to call for a meeting and is also empowered to decide the agenda for the meeting.

26. Dispute:

Incase of any dispute the president has the power to resolve the same in General body meeting if the decision is not acceptable to the member, they can give their representation to the Registrar of Societies for decision. The decision of the Registrar will be final. Incase of dispute between operational committee and the management committee the final decision vests with the registrar of societies.

The members unanimously decided to form the society on 10 th July 2000, as society for social Services Madhya Bharat Chapter.
Mr. P.K. Roy Dr. N. Satish Chandra N. Sarath Babu Mr.V.V.S. Murlidhar
President General Secretary Treasurer Vice President
Ms. N Satya Veni ; Mr. D.M. Rojender ; Mr. K.G.K. Murty; Dr. O. P. Gupta; Dr. P.K. Aggarwal
 
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